Board Meeting Online is a way for a group of individuals to meet without having to make other meetings a priority or travel long distances. It is utilized by a company, non-profit, or other organization to discuss the goals and vision of the business and also to establish guidelines that aid in achieving the goals. The process is carried out by using video conference software and a video conference system. The software allows you to keep track of the conversation and record any decisions made during the online board meeting.
While the convenience of having a virtual board meeting with a facilitator is appealing, it may result in less effective discussions and more paperwork. A few simple guidelines can make your virtual meeting as productive as you can. This includes making sure that the participants have a reliable Internet connection, good lighting in the room in which they will be participating in the meeting and that their phones are on vibrate mode (ringtones could disrupt the meeting). Another tip is to ensure that everyone can see one another clearly and that the software supports the use of charts and graphs. Lastly, it is an ideal idea to limit the length of each meeting to less than one hour, because fatigue could cause attendees to lose focus and be disengaged. It is also a great idea to schedule intervals in the program to give attendees a chance to refresh their energy.